Administrative Assistant

Job Summary:

Intermediate level position under general supervision, provides a wide variety of administrative and staff support services to Waste365.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other minor duties may be assigned.

• Formats, types and edits a variety of routine material, including: correspondence, memos, reports, and confidential material.

• Receives and screens telephone calls and visitors; schedules appointments and meetings; resolves routine problems, and refers other matters to appropriate staff members.

• Prepares and updates recurring and routine internal reports, collects and verifies data, refers problems to manager for resolution.

• Schedules meetings and appointments; notifies attendees, and makes necessary arrangements.

• Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.

• Administers programs, projects, and/or processes specific to the operating unit served.

• Handles DOT compliance files.

• Serves as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations.

• Maintains and updates department files, records, and publications; maintains confidential files and materials.

• Work closely with Property Management Company for any building repairs, projects, or any additional maintenance needed

• Maintain monthly inventory level for office supplies

• Collects and distribute mail/packages to appropriate departments within the building

• Prepare deposits on a daily basis and assist with Purchase Orders for Sales, IT, Administration and other departments as needed

• Assist office employees with any on-site IT and phone issues

• Organize and maintain conference room reservations and prepare and set up for meetings and trainings.

• Organizes office functions and events.

Supervisory Responsibilities:

This job has no supervisory duties.

Qualifications:

The requirements listed below are representative of the qualifications necessary to perform the job.

Education and Experience:

Education:  High School Diploma or GED (accredited).

Experience:  3 years of relevant work experience.

Certificates, Licenses, Registrations or Other Requirements:

None required.

Other Knowledge, Skills or Abilities Required:

Proficient with Microsoft Office and knowledge of general office equipment.

Work Environment:

Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Normal setting is an office environment.